Running a project successfully without a hitch is a skill very few project managers have. Sometimes you have the best-laid plan to work on a project but still fail to deliver the project as expected. You may even have the best resources to work on a project and fail to deliver the project on time.
So what actually makes the difference?
The answer is process optimization.
Process optimization is the secret sauce behind well-executed projects. It involves identifying, analyzing, and implementing the most relevant steps that best suit a project’s unique needs. It also involves monitoring the execution of the project at each stage and optimizing the process as per the ongoing project requirements preferably with a process management tool.
The more you optimize, the better you will be at leading successful projects.
What is Process Optimization?
Process optimization refers to the adoption of best practices to achieve the desired outcome with efficient utilization of time, effort, and resources. For this, planning and execution are done such that each task and activity, down to the last detail of the project’s life cycle, is best optimized.
For instance, suppose you are required to build a product website.
A few primary website creating processes include:
- Planning the website layout
- Allocating resources with a pre-determined project deadline
- Sharing the templates for approval
- Implementing changes as per feedback
- Sending website for final review
- Going live with the website
But, during the execution of this otherwise straightforward process, you encountered some common roadblocks. A member of your team decided to go on leave, leaving crucial project tasks stuck midway through their execution. What steps could you have taken to avoid this? You could have kept contingency time in the project plan in case such a situation arose.
What is Process Optimization?
Process optimization refers to the adoption of best practices to achieve the desired outcome with efficient utilization of time, effort, and resources. For this, planning and execution are done such that each task and activity, down to the last detail of the project’s life cycle, is best optimized.
For instance, suppose you are required to build a product website.
A few primary website creating processes include:
Planning the website layout
Allocating resources with a pre-determined project deadline
Sharing the templates for approval
Implementing changes as per feedback
Sending website for final review
Going live with the website
But, during the execution of this otherwise straightforward process, you encountered some common roadblocks. A member of your team decided to go on leave, leaving crucial project tasks stuck midway through their execution. What steps could you have taken to avoid this? You could have kept contingency time in the project plan in case such a situation arose.